We are an upscale full-service venue located in downtown Modesto, and we are seeking a passionate, organized, and detail-oriented Wedding & Event Planner to join our team. This individual will play a pivotal role in curating exceptional experiences for our clients by planning, coordinating, and executing weddings, corporate events, and other special gatherings at our venue.

The ideal candidate will have a minimum of 2 years of wedding and event management, banquet, and team leadership experience, and be skilled in using event management software. This role requires a proactive individual with excellent communication skills and the ability to manage multiple events at once.

Core Responsibilities

Client Management:

• Meet with clients to understand their vision, needs, and expectations for weddings, corporate events, and special gatherings.

• Provide expert advice on event planning, including layout designs, vendor recommendations, and timeline creation.

• Ensure clear understanding and adherence to client contracts, ensuring all requirements are met.

Event Planning & Coordination:

• Develop and manage detailed event documents, including floor plans, timelines, and checklists.

• Coordinate with external vendors (e.g., caterers, florists, entertainers) to ensure seamless execution of all event components.

• Supervise layout arrangements according to client specifications.

On-Site Event Execution:

• Oversee the setup, execution, and breakdown of events to ensure smooth operations.

• Act as the primary point of contact for clients, vendors, and staff during events, ensuring all parties are aligned and event needs are met.

• Manage the flow of the event, keeping everything on schedule, troubleshooting issues, and ensuring guest satisfaction.

Team & Vendor Management:

• Manage event teams, including servers and support staff, ensuring that everyone is clear on their responsibilities and event timelines.

• Liaise with vendors on-site to ensure timely deliveries and quality service throughout the event.

• Lead team meetings to discuss event details, ensuring effective communication and collaboration.

Administrative & Reporting Tasks:

• Maintain detailed event files, contracts, invoices, and budgets.

• Gather post-event feedback from clients to identify areas for improvement.

qUALIFICATIONS

At least 2 years of experience in event planning, specifically within weddings, corporate events, or special occasions.

• At least 2 years of banquet experience, including managing large-scale events and coordinating event logistics.

• At least 2 years of experience in managing a team and leading events.

• Strong knowledge of event software is highly preferred.

• Exceptional interpersonal and communication skills, with a customer-focused mindset.

• Excellent organizational skills and the ability to multitask, stay calm under pressure, and meet deadlines.

• Availability to work flexible hours, including evenings, weekends, and holidays.

Preferred Skills:

• Strong eye for design and keen attention to detail.

• Ability to handle last-minute changes and manage high-pressure situations.

• Proven experience working with vendors and managing event timelines effectively.